IRS publication 463 deals with entertainment, gifts, cars and travel expenses and is a document providing detailed information on business expenses that might be deducted from self employed and individual tax obligations. Deductions for these expenses are available on items that are categorized as either ordinary or necessary.
You must understand that the IRS publication 463 is not designed for trusts, partnerships and corporations and also for those employers who reimburse employees for the purpose of business expenditure. This document 463 is for those particular types of employees who are not fully reimbursed regarding their all commercial expenditures.
Travel and Entertainment Expenditure:
According to the IRS publication 463 travel and entertainment expenses that are categorized as ordinary and necessary along with expenses that have direct association or relation are eligible for tax deduction. By direct relation the publication means that conducting business was the primary purpose of any particular expenditure and generation of a certain amount of income is also expected from it in future. If any meal and travel expenditure does not qualify as a direct relation then it might be categorized under the ‘Associated’ section but for that the expense is required to take place immediately before or after an important conversation.
In order to support your expenses the documents that IRS requires you to maintain are also available from this publication. Documentary evidences that you are required to maintain according to publication 463 are receipts, bills and cancelled checks that are considered adequate by the IRS as long as they contain the amount, date and place of the expenditure. Apart from the above mentioned documents you are also required to maintain a list of
- The purpose of expenditure
- Business mileage to make them acceptable.
As per Publication 463, you may actually be able to deduct business expenses from your tax return and the publication clearly explains the expenses that are deductible under specific conditions along with the method of reporting them in the return for a tax benefit. You will also get guidance on the documents and records that you are required to maintain in order to prove your expenses. You can also use this publication for finding ways of treating your reimbursements that you may receive during the financial year and this is also beneficial for employees and sole proprietors with business related gifts, travel or entertainment expenditures.
If you are traveling away from home on business purpose you must keep and maintain records for all expenditures made and mention if you are provided with any advance payment. You must also have a reasonable basis for the allocations you made for your different expenses. If your spouse, any of your dependents or any other individual who is not contributing to the business travels with you on a business trip then his or her expenses are not deducted and travel expenditures of people who are your employees or have some bona fide business purpose to serve can only be deducted from the final return.